Department of Public SafetyLos Angeles, California
ABOUT THE DEPARTMENTThe USC Department of Public Safety (DPS) is one of the largest campus public safety departments in the United States employing 300+ full-time personnel and 30 part-time student workers. The department’s primary mission is to provide a safe and secure environment on campus and in the local USC community that allows students, faculty, staff and campus visitors to realize their academic and social pursuits. We seek the best and brightest, individuals who have the aptitude and sense of commitment, those who want to help their community. If you’re ready for an enriching career, one with meaning and challenge, then the USC Department of Public Safety is for you. Within this work, you can find significant achievement, satisfaction and reward.
We are seeking an Administrative Assistant I to join our dynamic Department of Public Safety team. The role of the administrative assistant is to ensure efficient and timely operations of the office so as to support and enhance the work of the organization. The administrative assistant will work under the supervision of the executive staff or the designated supervisors. The ideal candidate for this position will have:
Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
Ability to prioritize multiple tasks and follow through in a timely manner
Ability to work independently as well as an effective team member
Have initiative to ask questions, make proposals, and take initiative responsibly
Excellent listening, strong written and verbal communication skills
Ability to clearly organize and maintain files and documents, both digital and printed
Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized.
Edits documents produced by others.
Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files.
Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
Serves as internal resource to faculty, administrators, staff or students on departmental and university procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.
Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution.
Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.
Assists in maintaining office equipment and purchases.
THE TROJAN FAMILY REWARDS
We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families including:
Benefits: dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy. And because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Don’t believe us? Visit usc.edu.
Perks: discounts to USC sporting events, USC Bookstores, wireless plans, travel, accommodations, and local entertainment.
Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network.
Combined experience/education as substitute for minimum education
Minimum Field of Expertise:
Secretarial or specialized clerical, including some administrative experience.